How to Set Up Email on Android
If you’re using an Android phone, accessing your emails on the go is easy. Even if you have personal and business email addresses, it’s possible to manage multiple accounts on the same device.
That’s because setting up a personal email account on Gmail, Android’s default email app, is quite simple. However, most business emails use a custom email address, requiring a manual setup.
In this article, we will show you how to set up Gmail and custom business email addresses on Android devices, so you can easily access and manage your email accounts from any location.
Set Up Gmail on Android
Android devices require you to log in to a Google Account to use Google’s services, including Gmail. That means you’re automatically logged in to your primary Gmail account the moment you first set up your device after buying it.
Moreover, it’s possible to add a secondary Gmail account on your Android device, like your side project’s email account. However, before you proceed to set up another account, make sure you are using the app’s latest version:
- Open Google Play Store from the home screen of your Android phone or tablet.
- Enter Gmail into the search bar, then click Update. If you can’t see the Update button, it means you’re already using the latest version.
Note that the appearance of Android email apps may vary across different devices. If you use a device like Samsung, which has Samsung Mail as its default mail app, these steps will serve as a general guide since the process will be slightly different.
Here are the steps to set up a second Gmail account on the same Android device:
- Open the Gmail app.
- Click the Google Account icon at the top-right corner of the screen, then select Add another account.
- On the Set up email screen, select Google.
- Enter your secondary Google account address in the Sign in field and tap Next.
- Enter your password, tap Next again.
- Google will ask if you want to add a phone number for additional security. We recommend opting in. Tap the Yes, I’m in button.
- You’ll see the Google Terms of Service screen. Select I Agree.
Now you can manage your primary and secondary Gmail emails from one Android device simultaneously.
It’s also possible to use Gmail as the main platform to manage all of your business email messages.
Set Up Your Business Email on Android
Custom email addresses use a unique domain name instead of generic email provider extensions such as Gmail or Outlook. Username@mybusiness.com is an example – this address allows people to identify the name of a business or a website easily. Such emails can be created using email hosting services, like free email service on Hostinger or Google business email (6$/month).
Setting up your business email on Gmail is a convenient solution. Doing it means you won’t have to log in to multiple platforms to manage your personal and business emails. It’s also free, and the familiar interface is easy to navigate.
Note that the steps to set up a business email on an Android device will vary depending on your hosting provider and the type of control panel you use. In this article, we will use Hostinger’s hPanel.
1. Finding Your Email Settings
To set up your email on Android, the first thing to do is to find the email account details. If your business uses Hostinger’s email hosting, they will be located on your hPanel dashboard.
- Log in to your Hostinger account. Then, navigate to Emails -> Email Accounts.
- On the left navigation pane, click Configuration settings.
- In the Configuration Settings section, find the Manual Configuration dropdown menu containing the email protocols – IMAP, SMTP, and POP. Copy the protocol name, hostname, and port as you’ll need them later.
- If you don’t have a custom email address yet, set it up by navigating to the Create email account section.
- Create a new email address by entering an email name in the available field. Then, create a password, and click the Create button.
2. Adding and Setting Up a New Email Account
Now that you have the email configuration details, it’s time to set up the email account on your Android device.
- Open the Gmail app. Tap the menu icon at the upper-left corner of the screen and select Settings.
- On the Settings screen, tap Add account.
- You’ll see a Set up email window where you need to choose an email service. Since we’re about to set up a custom email, select Other.
- Enter your full email address and tap Manual Setup.
- The app will ask what account type your email is, which means choosing an email protocol to use. We recommend selecting IMAP since it lets you synchronize the email inbox across multiple devices. To do so, tap Personal (IMAP).
- Fill in the password and tap Next.
- Now it’s time to configure the Incoming server settings. The Username and Password fields will be automatically filled in with the appropriate details..
- Specify your IMAP Server and Port number – use the information from hPanel’s Email Accounts page. The Server should be imap.hostinger.com, and the Port – 993.
- Still on the incoming server settings screen, click the drop-down menu under the Security type section. Select SSL/TLS (accept all certificates), then tap the Next button.
- Next, configure the Outgoing server settings. Both the Username and Password fields will be automatically filled with your full email address and email password.
- On the same outgoing server settings screen, enter smtp.hostinger.com into the SMTP Server field. Tap Next.
- On the Account options screen, set up the Sync frequency and any additional preferences, such as Sync email for this account. Tap Next.
- Lastly, type in Your name, which is the display name on messages you send from this account. You can also set an Account name, but it’s not mandatory. Tap Next to finish the process.
Congratulations – you have successfully added a custom email account on your Android device.
Expert Tip
Some companies use the Microsoft Exchange email server to manage their business emails. It’s possible to set up an Exchange account on an Android device, enabling users to access Exchange ActiveSync, Exchange’s synchronization protocol.
It lets you access your email, calendar, contacts, tasks, and notes from mobile devices, even when offline. Reach out to your IT administrator to know the name of the Exchange server, as this information is necessary for the setup.
Conclusion
Accessing emails on your Android devices while you’re on the go is very convenient. You can set up multiple emails on your Android phone, which may include personal and business email addresses.
Setting up a personal email is simple, while setting up a business one takes a little extra effort since you have to do it manually.
However, as long as you have all the necessary server configuration details, your business email will be accessible from your Android device in no time.
We hope you found this article helpful. If you have any questions, feel free to leave us a comment below.
Check Out These Email Tutorials
How to Setup Outlook
How to Setup Emails on Thunderbird
How to Add Emails on Mac
Comments
March 04 2020
i tried this process...but it gives error
March 12 2020
Hi John, What is the error?
August 04 2020
Thank you for the good explanation. it worked
August 25 2020
After connecting hostinger webail to the outlook app in android, after a while it says it is not on a secure connection and is recommened to be removed?
November 11 2020
Hey there Sam! :) Certain apps and platform combinations require the emails to use different encryption method. Some require SSL, some TLS, some NONE :) If you are using NONE, you may get the message you receive. This may be necessary though. You can try with the other encryption methods, but you may have to use the one that you are currently using, depending on the app version.
September 01 2020
thank you for the tutorial. It worked well!
September 09 2020
Hello, when I send a test email, it is not receiving from Gmail or Hotmail. Please check and advise. I used https://webmail1.hostinger.com/
November 11 2020
Hey Emad. Sending a "TEST" email, especially if the name, the content, or both, are listed as "test" or "hey" may get caught by the spam filter. Use something like "If this message arrives, the email works" as message title or content.
September 15 2020
Hey whenever i try it it says couldn't open a connection to server?
November 11 2020
Hey, Ishan. Try with all possible encryption method. Depending on the app version, phone type, etc, the encryption options may be different. Play with the SSL/TLS/NONE settings and one of them should work.
September 19 2020
Hi, i tried this process...but it gives error "couldn't open connection to server gmail"
November 18 2020
Hey Pradeep. The emails shouldn't be connecting to gmail. Are you trying to login your gmail email? The tutorial is for the Hostinger emails only, as the SMTP and IMAP used is Hostinger's info :)
September 21 2020
I am getting error of username or password is incorrect.
November 18 2020
Hey there Nikunj. Change your email password, and try again. If this doesn't help, drop our Success team a message and they will h elp you out.
October 03 2020
I could set it up without any issues. But, Now how do I access this over web app of Gmail?
November 18 2020
Hey Belkero. Check this article out.
October 04 2020
Thanks for the elaborate explanation. I am able to set up the email on the android phone. But I am unable to send any emails from my phone. It remains in the outbox. I can see new emails and other data gets synced though. Only sending/reply is the issue - is there any additional setting that needs to be done?
February 02 2021
Hi there! Outgoing inbox is related to SMTP, so I'd suggest checking that out - try different encryption methods (SSL/TLS/NONE) and I'm sure you'll succeed!
November 03 2020
Hi Putting correct user ID and password but getting " User Id /password incorrect error"
February 02 2021
Hi, Maria! The error indicates an issue with the login details you're using. Make sure to use the full email address for username and try resetting your email password to make sure it's correct.
November 07 2020
I have my Hostinger account emails sync to my phone and macbook and they work fine however when an email is read on one platform it does not register as read on the others - ie open email on phone it still states unread on MacBook. Is there anything i haven't set up properly to rectify this issue? Thanks!
February 02 2021
Hi there! It sounds like your devices aren't synchronising often enough; I'd suggest to have a look into your synchronisation settings for the app on both your phone and your MacBook ;)
November 07 2020
Hi, I followed everything in your guide, but I keep getting "could not open connection to server" error. Please help.
February 02 2021
Hi! The most often reason would be that different apps and even versions of apps require different encryption settings. I would suggest trying different out SSL/TLS/NONE settings on your app. If anything, you can always contact our Customer Success team to help you out!
November 11 2020
Hi, I setup my emails on my motorola phone a while ago and all was working fine. Now suddenly I cannot send emails and it wont connect to the server. I have tried different settings but none seem to want to connect.
February 02 2021
Hi, Glenn! I'd suggest trying out different SSL/TLS/NONE settings for encryption as well as different ports. To be sure, I'd suggest to change the email password as well - then you can be 100% certain it's correct. If that fails, don't hesitate to drop a message to our Customer Success team!
February 03 2021
Worked perfectly thank you
April 10 2021
this article helped me... thank you... team.
April 23 2021
Worked really well. Thank you
May 15 2021
Hi! I tried setting up the username on my Android-based smartphone for my Webmail account (step 8 of this tutorial), but I get my email address "emails@myfreesuccess.xyz" in the sender's description. If I send through my desktop PC, all is fine and show's up as "Leks' Account". Please advise.
May 19 2021
Hi Oleksandr, Please contact Customer Success (here) so they can help you solve this ASAP :)
June 01 2021
How to set aliases for the same email account created in hostinger panel?
September 21 2021
Hi Ram, you can create aliases for your Hostinger email following this guide :)
June 04 2021
Getting Error "Couldn't open a connection to server"
September 14 2021
Generally "Couldn’t open a connection to server" suggests an issue with connection - it looks like this is a fairly common issue with Android devices. Try resetting your network settings on your device via Settings > Connections > More connection settings > Reset network connections. Additionally, make sure to check your email IMAP/POP and SMTP settings. Good luck!
June 15 2021
it's login successfully in my phone in Gmail, but it shows can't sync I have tried to sync then show not enough space but my phone have 3 GB space and I have also tried another phone but show the same error for can't sync so cant sync then do not able to mail from Gmail. How to solve it?
September 14 2021
Hello! Make sure that your email account isn't bigger than the amount of space you have left on your device. Also, make sure you have some space on your inbox itself - otherwise you will not be able to receive emails. If you still run into any issues with it, feel free to contact our Customer Success team!
July 01 2021
What a straightforward explanation! I appreciate.
May 04 2022
Thank you so much for this thorough explanation on how to setup Hostinger email on my Android device! These instructions worked like a charm, you guys are the best! 😃
May 04 2022
Happy to hear you were able to set your email up well!