July 26, 2018
July 26, 2018
If you’re running a service website or an online store, you’re going to have to deal with a lot of customer support queries. It’s part of the territory, and if you don’t have a system in place to deal with questions and concerns efficiently, you’ll have a hard time retaining customers.
Fortunately, there are several tools you can use to easily add live chat in a WordPress based website. In this article, we’re going to discuss:
Customer service is an essential part of providing a strong user experience, so let’s get right to business!
If you’re running a website that involves selling products or services, you’re going to have to deal with customer support. There are a lot of ways you can communicate with clients about any issues they might have. You can handle queries via email, using a ticket system, and even through WordPress live chat.
All of these approaches are valid. However, a live chat on your WordPress site provides a set of benefits that other methods don’t offer, such as:
WordPress live chat can be a perfect addition to a lot of websites. However, it doesn’t make much sense to set one up if you’re running something small, such as a personal blog or portfolio. In most cases, e-commerce and service websites will benefit the most from WordPress live chat. After all, those are the types of sites that have to deal with customer support and queries all day long.
However, if you want to add live chat to another type of website, there’s really nothing stopping you. With WordPress, you have several options for how to go about implementing this feature, some of which are even free.
In fact, we’d recommend that you consider adding live chat to your website even if you already offer another support channel, such as regular emails. The more options you provide, the more likely it is that users will feel comfortable reaching out to you with any issues. As a consequence, you’ll be able to keep them happier.
As you might imagine, the easiest way to add live chat to WordPress is by using a plugin. In this section, we’ll introduce you to three of the best WordPress livechat picks. After that, we’ll teach you how to use one of them.
If you’re looking for a WordPress live chat plugin that’s incredibly simple to use, WP Live Chat Support is a great place to start. This plugin enables live chat on your website as soon as you activate it, although it also provides you with a lot of customization options.
For example, you can change the style and colours of your live chat window, as well as the automatic messages users see when they open a new chat. WP Live Chat Support also enables you to chat with multiple users at once, start chats from your own end, and even check out transcripts from past conversations.
Overall, WP Live Chat Support is a fantastic option for small to medium-sized operations. However, it only supports a single ‘support agent’ out of the box, which means that only one WordPress account can chat with users.
If you need to deal with many support requests each day, it might be worth your time to consider another option. Alternately, you can upgrade to this plugin’s premium version.
Pricing: The base plugin is free, but there’s also a Pro version.
Live Chat by Formilla is another plugin option with a high degree of polish. It enables you to add live chat to your pages automatically or to use widgets for more control over the feature. You can also monitor user activity through the plugin’s control panel, and start chats with any user you want.
In addition, Live Chat by Formilla enables you to trigger live chat windows that launch automatically after a set amount of time. We like this approach because it feels more natural to users who are browsing your site. Overall, this plugin offers a lot of functionality and a very sleek interface.
Of course, you will need to register for a Formilla account in order to use this plugin. Signing up for an account is simple, and you can choose a free plan. The features you’ll get are worth the extra hassle in many cases. If you don’t want to use a third-party service for your live chat, however, this might not be the best option for you.
Pricing: The plugin itself is free, as is the most basic plan. If you need more functionality, there are premium plans start at $11.99 per month (per chat agent).
As the name implies, Click to Chat for WhatsApp Chat is a bit different from our other picks. What this plugin does is add a chat button to your website, which automatically opens a WhatsApp conversation screen so you can talk with your visitors right away. For desktop users, the plugin will launch WhatsApp web, which works in much the same way.
The upside of this approach is that WhatsApp is incredibly popular in some parts of the world, so many of your users are probably acquainted with it. Plus, since most people carry their smartphones at all times, using this plugin can help you assist customers faster.
The downside is that users will be able to see your number when they open a conversation with you. That means you’ll probably want to get a number that’s reserved just for dealing with customers.
Pricing: The plugin itself is free, as is WhatsApp. But there’s also a premium version available, with additional functionality.
Now that we’ve introduced you to several of our favourite WordPress live chat plugins, we’re going to show you how they work. For this tutorial, we’ll be using WP Live Chat Support, since it’s easy to set up even if you’re a WordPress newbie.
However, that doesn’t mean the other plugins we mentioned aren’t excellent options. We encourage you to use whichever one you feel most comfortable with.
As we mentioned, setting up this plugin is simple. Go to your WordPress dashboard, and jump into the Plugins › Add New tab. Then, use the search bar to look for WP Live Chat Support, which should show up as the first result:
Go ahead and click on the Install Now button, and wait for WordPress to complete the setup process. After a few seconds, that button will be replaced by one called Activate. Click on this too, and you can get right to work on setting up your WordPress live chat.
As soon as you activate the plugin, you’ll notice a new addition to your website:
Visitors will be able to click on your live chat button right away, so you might want to disable it until you’re done configuring the plugin. To do that, navigate to the Live Chat › Settings tab, look for the Chat enabled option, and then turn it off:
Remember to save this change, and then you can get to work on configuring your live chat without any users getting to see it just yet.
Then, return to the plugin’s General Settings tab, and take a look at the Required Chat Box Fields and Default visitor name options. This is where you can configure what information the plugin will ask visitors when initiating a chat, and how it should identify them to you:
Usually, it’s a good idea to ask for a visitor’s name and email address before you chat with them. That way, you know how to address them, and you also get their email in case you need to follow up with them later on.
Moving on, you can also change the text your WordPress live chat will show before users initiate a conversation, although the default message works just fine:
If you move further down, you’ll notice a setting to enable your WordPress live chat on mobile devices. We recommend that you do so, since mobile traffic is always on the rise.
Finally, scroll down to the bottom of the page and look for the Chat Transcript Settings section. Here, you can configure the plugin so it sends a transcript of your conversation to the user you just helped out:
This can be a useful setting in some cases. However, not a lot of websites use chat transcripts, so whether to activate this feature or not will depend on your own preferences. Just keep in mind that if you expect to deal with sensitive information over live chat, sending transcripts may pose a bit of a risk, so you probably shouldn’t use this feature.
Now, jump over to the Styling tab within the plugin settings page. Here you can choose from two base themes for your live chat window, and select which colours it should use:
Ideally, your live chat will feel like an extension of your website. So we recommend using a similar colour palette as the rest of your site, to help fully integrate it.
Once you’ve chosen a theme and colours for your live chat, scroll down until you reach the First Section Text setting. Here, you can customize all the automatic messages your visitors will see before and during your chat. The defaults work well enough for most websites. However, feel free to customize your WordPress live chat messages if you want to.
When you’re done tweaking these settings, remember to save your changes and turn your live chat back on. Now, it’s time to see it in action!
At this point, your WordPress live chat system is up and running. When someone visits your website and clicks on the chat icon, here’s what they’ll see:
Once they input their data, the plugin will ask them to wait for someone (in this case, you) to hop onboard the conversation:
As long as your dashboard is open, you’ll receive a notification that there’s someone waiting on your live chat. If you click on the Live Chat tab, you’ll see a list of active conversations:
Click on the Accept Chat button, and you’re in business. In most cases, visitors will tell you what they need right away. However, don’t be afraid to initiate a conversation yourself and say hello:
You can end a conversation at any time, as can the user on the other side. When that happens, the chat will disappear from your Active Visitors tab. However, you’ll still be able to check it out if you head to the Live Chat › History tab, which can be useful if you need to evaluate other agents.
Now, you’re ready to use WordPress live chat on your website! Just remember that if you use the WP Live Chat Support plugin, you’ll need to keep your dashboard open on one of your browser tabs if you want to make sure to catch new chat requests quickly. Otherwise, users may get tired of waiting and close the chat, which probably won’t put them in a pleasant mood.
Adding live chat to WordPress is one of the best ways to improve the quality of your customer support. Plus, you can always use it alongside other channels, such as email and phone support, depending on how many people you have to deal with. If you’re using WordPress, you can check out a plugin such as WP Live Chat Support, in order to add this functionality to your website in just a few steps.
Do you have any questions about how to provide better WordPress customer service? Let’s talk about them in the comments section below!